Use a Virtual Assistant via Inventive Organizing and get help with a variety of admin and marketing tasks.” A Virtual Assistant saves companies time and the need to hire and provide workspace for full-time staff. If you don’t have enough work to keep someone busy every day, take advantage of ‘on-demand’ skills and just pay for what you need. Available skills include:
Administration Services
writing, formatting and proofreading documents- creating graphs and charts for reports and PowerPoint presentations
- answering phones – have phones forwarded when you are not available to answer them
- email management
- scheduling appointments with reminders placed in Outlook
- booking events, travel, accommodation, services
- purchasing supplies
Database Management
have that stack of business cards you’ve been collecting turned into a current spreadsheet that will work for you- build your client base by having a virtual assistant make cold calls to obtain the appropriate contact
- database hygiene – have your data up to date and correct with double checking
Social Media
- update Facebook, Pinterest, Twitter, Instagram, etc. with the latest about your company, events, and relevant articles, quotes, pictures, and videos.
- create a mini video to promote your business or cause and uploaded to your own YouTube site
- online profiles – make sure that you are placed, or have current details on the many profile sites such as Yelp
- coordinate affiliate marketing programs
Newsletters
newsletters created through programs such as MailChimp, CreateSend, and Constant Contact, which share pertinent and interesting content, accompanied by promotional blocks of copy and images
Websites and Blogs
- website and or blog created from scratch or your existing site updated with content – including carefully written content, using key search words to attract your target audience.
- SEO improved by renaming files, researching search words, placing content, etc.
Marketing Services
many of the above-mentioned tools put to work along with custom made or sourced graphic design, photographs, music clips, videos to tell your story and attract customers
Research
- build up your resources for written material, statistics, facts, history of your area of business, geographic elements, what competitors are doing, etc.
Photography and Audio / Video editing
photographs taken of your staff, business settings, real estate, products, production, etc. to be used in a variety of ways to share your message or services- video editing services that use both still and moving images, combined with key titling to produce a really effective tool to attract attention and share information about what you do.
- audio recording and editing for podcasts, teleclasses, videos, reports and more
Event Support
- venues scouted and booked
- details arranged, including seating, meals and refreshments, audio and video equipment rented, insurance covered, speakers booked, materials printed, etc.
- potential attendees notified of events, seminars, online meetings
- payment systems set up, payments accepted, tickets issued, follow up contact made
Customer Service and Sales
find leads- information about your business, products, and services dispensed verbally and via emails, faxes, and other media
- cold call to create new contacts
- follow up calls made to seal the deal
Basic Bookkeeping and Tax Prep
invoicing and collecting payables- management of petty cash and expenditures
- receipts and invoices organized, photocopied and details transferred to an Excel spreadsheet (or software pkg of your choice) for tax time, figuring out budgets, overall costs, etc.
Human Resources
- job descriptions written, posted online and sent to schools teaching relevant courses
- resumes collected, assessed with the best candidate resume forwarded to appropriate hiring managers
- the best job candidates contacted and interviews booked
- employee hours tracked for payroll, vacation, and overtime
- benefit and retirement packages coordinated