Managing Social Media

Managing Social Media OnlineManaging Social Media well can make the difference between running a smooth and effective marketing campaign or struggling with a stressful one that is more work than it should be.  Staying on top of the game with a clear plan for content and event promotion will surely pay off in many ways.  Obviously, certain topics for blogs are better posted at different times of the year so you want to plan them accordingly first.  With Blogging, you don’t want to say too much in one blog, so it is good to have an overview for dispensing content over the year, relating posts to other posts and other social media, announcing calendar events well in advance and creating a somewhat regular flow of communications.

Search Engine Optimization

The first thing I do with any new client is to set up an Excel Spreadsheet with several ‘sheets’ or pages containing pertinent information to help market my client. I add information such as logins, passwords, links to log in with, links to reference material such as quotes, other blogs and websites, a list of Search Engine Optimization Words, along with several lines of descriptive copy for online posting.

Managing Social Media on a Spreadsheet

If you are a person who creates a lot of online ads, etc., try copying the blurbs into a spreadsheet or Word document so you can easily access them, alter them quickly as needed, then copy and paste instead of wasting time to fuss with the new copy from scratch all the time.  I find this is a great time saver and a wonderful way to fine-tune my copy, as I keep revisiting it with fresh eyes, and usually tweaking it before posting.  I can keep the blurbs in order and run down the list, rotating the blurbs so the public doesn’t see the same copy repeatedly without breaks for online ads.

Back Up DatabasesSince I keep making the file of pertinent information more valuable all the time, every once in a while I back it up somewhere off my computer for safe keeping.  It is a pain when you can’t find a password to log in, so take care to set yourself up with a hard or soft copy list of pertinent details that are easily accessed.  One of the things I like to do for my clients right away is make logging into their various social media a ‘favourite’ on the menu of their computer browserMake it easier on yourself and just go to the drop-down menu and log in without even having to remember a password, if you have set up your ‘favourites’ properly.

Search Engine Words ListsI can’t say enough about identifying and building your list of key search words and good adjectives and phrases in a spreadsheet or Word doc., etc.  This keeps them in one place so you can read them and or copy them into various meta descriptions, tags, copy, etc.  Also, just seeing the list of words and other info written out in front of you tends to trigger other keywords or different ways to go forward in your marketing campaign.  This, in fact, is the advantage of creating lists of your pertinent data in all areas of life.  Not only is it at your fingertips, but just scanning the list of titles and contacts is invaluable if it is able to remind you of things to do.  When looking for something to do, just look at your list and be inspired to create or update something, make contacts or follow up on something.

When I am surfing the net looking for one thing, I always have my radar up for other interesting facts, key search words, images, thoughts, etc. for clients. However, since I usually don’t have time to pursue everything I come across while looking for something specific, I keep named ‘Sheets’ within in my main Excel Spreadsheet for various links that I can copy and place and pursue later as a resource, idea, etc. If the title is not self-evident from the link itself, I simply take the time to name the link and move on. This practice makes coming up with content so much easier later on, especially if you group the links and copy.

Virtual Assistant for Managing Social Media

Make sure you have lots of Social Media buttons to click on.  Whether it is on a website, blog, Facebook, Twitter, Pinterest, LinkedIn, or any of the many social media outlets, make sure the graphic icon buttons are renamed, actively linked clearly placed on all your versions of social media and pointing to the best possible link.  Then once the person opens that link, have more linked images, copy or icons that keep pointing to more of your network of info.

I also keep a number of blogs in progress at one time, since I often just type out the name of a title so I don’t forget the subject line. I then have somewhere to insert images or jot down thoughts that cross my mind on the subject.

Favicon DesignTry and always develop a square simple, easy to read version of your logo, no matter what your other versions of your logo look like.  Facebook, Google+ and other social media sites often require a square that may be cut down to a circle, so keep your critical design or type within the round shape. Much care should be taken with this image. You may also wish to have to design a Favicon that is recognized beside your website online, keeping in mind that it is too small for more than an emblem, initials or simple image to be read properly.

Photography to Promote EventsIn your day to day business activities, try to think like a marketer and grab pictures that you can use on your various social media.  Start files with these pictures and rename them with well-chosen words to attract your audience through the search engines.  Photos are gold when it comes to dressing up a blog so keep your resources built up with shots to describe the who, what, where, when, why and how of your endeavours.

Also, don’t forget that managing Social Media is made so much easier by the fact that most sites allow you to schedule when posts go out to the public.  This means you can create a month’s worth of posts prior to that month even beginning and time them for regular release.  Posting in a well-paced and more regular manner makes you look more professional.  Also, by preparing posts in advance, you allow time to mull them over and double check them once more with fresh eyes before they are released.